Privacy policy

I. GENERAL INFORMATION

The College of Europe Natolin Campus, with its registered office in Warsaw 02-797 at 84 Nowoursynowska str. is committed to protect your privacy (“College”). This privacy notice explains why we collect personal data, which information we have access to, how we collect and disclose the data, and how we protect your data. We will use or process your personal data only in accordance with the General Data Protection Regulation (GDPR).

In particular, this website is used for the needs of the project  Developing knowledge-based European journalism relating to Europe’s neighbours, through educational activities delivered by the Natolin Campus of the College of Europe, funded by the EU and implemented by the College of Europe, as
a means of information on the activities of the project  but also as a data collection tool.

II. Why do we collect personal data?

We collect the information for the following reasons, in particular:

  • recruitment of the project beneficiaries;
  • participation in project activities;
  • preparing entrance permissions and access control;
  • analyzing web statistics and log files;
  • computing statistics;
  • the organisation, management and functioning of the website;
  • communication and promoting information related to the project and College of Europe activity in related fields.

The legal basis for the processing of your personal data for the purposes indicated under above sections is Article 6.1.a. – 6.1.c of the GDPR. The provision of your personal data is voluntary, but any refusal to provide such data will not allow the correct use of e-jcn.eu services. You can withdraw the consent contacting the data controller as described in the section XI.

Information you give us:

We will obtain personal information from you such as name, mailing address, phone number, email address, company name, affiliation and country.

III. E-newsletters

We inform students, beneficiaries of different projects implemented by us and partners regularly by means of an e-newsletter about our educational offers. Therefore, the personal data collected may be used by us to send you the CoE e-newsletter.

IV. Enquire about our activities and/or request customer support

You can contact us directly by a general email address or via a contact form. Such personal data is transmitted on a voluntary basis and is stored for the purposes of processing or contacting the requester.

V. Information we collect automatically „COOKIES”:

We may automatically collect non-personal information to help administer, protect, and improve our services. This information may be collected through the use of cookies, as well as part of log files, analytics and web beacons. It may include your IP address, your operating system, your browser activity.

Information about some of the user behaviors are subject to log at the server layer. These data are used solely for administering of the Service and to ensure the most efficient use of hosting services provided for it. Browsed resources are identified by the URLs. Additionally, the following data may be collected:

  • time a request is received,
  • time a response to a request is sent,
  • name of the user device identified by the HTTP protocol,
  • information about errors that occurred in the realisation of the HTTP transaction,
  • URL of the web page previously visited by the user (referrer link) – in case the user came to the Service from the link on another web site,
  • information about the user’s browser,
  • user IP address information.

The above data are not associated with personal data of the Service user.

Two basic types of cookies are used by the Service: session cookies and persistent cookies. Session cookies are temporary files that are stored on the user device until he/she logs off, leaves the website or closes the software used to browse the web (web browser). Persistent cookies are stored on the user device for the time specified in the cookie parameters or until the user deletes them.

The software used to browse the web (web browser) usually allows storage of cookies on the user device by default. The user may change these default settings. Web browsers also enable users to delete cookies or automatically block them. For details, see the help section or documentation of the web browser. Restrictions on the use of cookies may affect some of the functionalities available on the websites.

Cookies stored on the device of the Service user might also be used by the partners and advertisers cooperating with the Operator. Cookies might be used by advertising networks, in particular Google, to display ads tailored to the way the user utilises the Service. For this purpose, they might keep information about the user’s navigation path or the time the user remains on the particular web page.

VI. Links to third party websites:

Our website may provide links to third party websites and/or social widgets, as Twitter, Facebook, Instagram, LinkedIn, Flickr, Vimeo, Youtube. These websites may not have the same privacy policies as ours. We encourage you to review the privacy statements of any site you visit.

VII. Who processes your personal data and to whom is it disclosed?

By default, your information is not shared with any other party.

We may disclose and share your personal information with our service providers, who are working with us to perform functions and process user data on our behalf. For example, in case an event is jointly organized with a third party, the relevant personal data can be shared with this third party only for the institutional purposes relating to the organization of the event.

We may also disclose your data to third parties when we are legally obliged to comply with statutory obligations, such as court orders or to cooperate with authorities as the police.

Moreover, the organisation to which we may or are obliged to disclose your data is the European Commission, which is the funding operator of the project  Developing knowledge-based European journalism relating to Europe’s neighbours, through educational activities delivered by the Natolin Campus of the College of Europe.

We will never sell your personal information.

VII. How do we protect and safeguard your information?

All personal data collected are internally processed only by designated College staff members or agents and stored on servers which abide by the College’s security rules and standards and policies.

We take appropriate measures to ensure that the information disclosed to us is kept secure, accurate and up-to-date. We have implemented a number of solutions to ensure the security of your personal data. For example, we encrypt data, use firewalls (firewalls), monitor IT systems on an ongoing basis and follow security procedures. The Internet will never be a 100% safe place, but we do our best to ensure that your personal data is properly secured in our systems.

IX. How long do we keep your data?

The College will keep your data only as long as necessary for the fulfilment of the institutional purposes mentioned above. In some cases we will keep your data until you ask us to delete your personal data (For example when we don’t have any other legal bases to process your personal data).

X. How can you verify, modify or delete your personal data?

You may ask us to provide you with an overview of your personal data held by us.

You may ask us to consult, rectify, restrict and/or delete your personal data.

To exercise your rights you may contact us either in writing or by e-mail :

Email: privacy_office.pl@coleurope.eu
Each notification received from you will be treated with particular attention. By sending a query or an email, we reserve the right to verify your identity to ensure that we do not share your data with anyone other than you.

If you think we have infringed your rights, you have the right to make a complaint with the Polish supervisory authority.

Registration of interested participants

If you are interested in taking part in the project and would like to be informed of our planned activities, please register now.

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